Hey, in this post, I am going to share with you my personal favorite and effective proofreading tips and tricks, which you can use to complete your writing task efficiently. But, before we discuss all the techniques, let’s just quickly understand what proofreading is.
Proofreading is the process of checking and fixing grammar, punctuation, spelling, and formatting errors from the final draft of a writing project. Here you can find the best proofreading services for your next project.
Tip#1: Use a text-to-speech tool for proofreading
Text-to-speech helps you to hear what you have written in someone else’s voice. This tool will help you to understand your writing as a listener, not as its creator. There are lots of free text-to-speech tools available on the internet (e.g. Naturalreader.com). Listening to your document in someone else’s voice helps you understand what is, and what isn’t, on your page.
Tip#2: Use AI-based spellings and grammar checker tool
These AI-based tools help you to understand the context of what is written and so give predictions and insights about your writing. Currently, there are two popular tools on the market – Grammarly and Ginger. All you have to do is go to their website, transfer your document in the space provided, then make all the necessary changes to your document suggested by the tool. You can also use a free extension of Grammarly for Chrome, Firefox, Safari, and Microsoft Edge.
Tip#3: Partner up
Discuss your writing draft with your office partner. Let your partner read your work out loud, preferably using a hard copy. The partner should simply note any suspected misspellings, unclear or confusing wording, anything that gets in the way of their reading or understanding of what you have written. This process will not only help you with proofreading but will also help you to be a better writer and to express yourself more objectively.
Tip#4: Put your work into hard copy
There are hundreds of studies that show that on average reading from a screen is harder and is less efficient than reading from hard copy. That’s why proofreading from a hard copy is easier and more accurate than on screen. So, once you have your hard copy, here are two more tips on what to do next.
Tip#5: Highlight one line at a time
Highlight one line at a time with a reading ruler – a folded piece of paper or an actual ruler. This technique forces you to see what’s on the page rather than what’s in your mind. The second thing you can do with the hard copy is to circle all the punctuation and then read. These circles not only force you to check the punctuation but will also help you to break up the text, alter your mental image, and give you a better chance to see what’s there. But what if printing out a document isn’t an option? Then there are three alternative techniques you can use to give yourself an edge.
- You can increase the size of the text on the screen.
- you can change the column layout.
- You can read more slowly.
So, that’s the best Proofreading Tips and Tricks from my side. Now I would like to hear from you in the comments which Tip you like the most.
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